When is it acceptable to utilize a single source for a federally funded project?

Utilizing a single source for a federally funded project is acceptable when the item or service is only available from one source. This situation recognizes the uniqueness of certain products or services, where no substitutes exist, thereby necessitating that a specific supplier is the sole provider. This rationale is crucial in ensuring compliance with federal procurement standards, which allow for non-competitive procurement only under certain conditions spelled out by regulations.

Events where one source is mandated may include proprietary technology, specialized equipment, or unique services where alternatives cannot adequately meet the needs of the project. This justification helps prevent delays that can occur from extensive procurement processes for items that cannot be sourced elsewhere.

Cost efficiency, time sensitivity, or contractual obligations, while important in procurement processes, do not inherently justify the use of a single source unless they are directly linked to the unique availability of the item or service. Thus, the correct answer emphasizes the fundamental principle that single-source procurement must primarily be based on the availability of the desired good or service exclusively from a specific provider.